[FIRM NAME] Client Portal
[TAGLINE]
Welcome
Everything you need, in one place
Use this portal to see what we need each month, track filing deadlines, and download blank forms. Send all documents through the secure upload link — never by email.
Monthly Checklist
Items due by the [DAY] of each month.
Month-End Close
Monthly Checklist
Upload these by the [DAY] of each month for the prior month. Checkboxes are for your reference only and are not saved.
Banking & Cash
- Bank statements — all accountsOperating, savings, money market, restricted accounts
- Credit card statementsWith receipts for every charge
- Deposit detailDeposit slips or itemized deposit reports
Revenue & Contributions
- Donation recordsDonor platform exports, check copies, in-kind gift details
- Grant receipts & award lettersNote any donor restrictions or purpose/time restrictions
- Event / program revenue reports
Expenses & Payroll
- Payroll reportsPayroll register and tax liability reports
- Vendor bills & invoices paid
- Reimbursement requestsWith receipts and approval signature
- New vendor W-9sRequired before first payment
Other
- Board-approved budget changes
- Loan, lease, or investment statements
- Notes on unusual transactions
Compliance Calendar
Key Deadlines
Federal dates shown. When a due date falls on a weekend or legal holiday, it moves to the next business day.
Annual Information Return
| Filing | Due Date | Calendar-Year Example |
|---|---|---|
| Form 990 / 990-EZ / 990-PF | 15th day of the 5th month after fiscal year-end | May 15 |
| Form 8868 (extension) | File by original due date; extends 6 months | File by May 15 → new due date Nov 15 |
| Form 990-N (e-Postcard) | 15th day of the 5th month; no extension available | May 15 |
Year-End Information Returns
| Filing | Due Date |
|---|---|
| W-2 (to employees and SSA) | January 31 |
| 1099-NEC (to recipients and IRS) | January 31 |
| 1099-MISC (to recipients) | January 31 |
| 1099-MISC (to IRS) | February 28 paper / March 31 electronic |
Quarterly Payroll — Form 941
| Quarter | Due Date |
|---|---|
| Q1 (Jan–Mar) | April 30 |
| Q2 (Apr–Jun) | July 31 |
| Q3 (Jul–Sep) | October 31 |
| Q4 (Oct–Dec) | January 31 |
Other
Grant reports
State charitable registration renewals
Annual audit / review
Downloads
Forms & Resources
Blank templates only. Return completed forms through the secure upload link.
Expense Reimbursement Form
Submit with receipts and approval.
Check Request Form
For vendor payments requiring a check.
Form W-9
Collect from every new vendor before payment.
Donation Acknowledgment Template
Written acknowledgment for gifts of $250 or more.
In-Kind Donation Log
Record non-cash gifts and fair value.
Grant Tracking Template
Award amounts, restrictions, report dates.